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Venue & Travel

Arrival to South Africa

Arrival into South Africa will be via Cape Town International Airport (Cape Town International Airport), located in Cape Town, South Africa. The airport is approximately
40 km (25 miles) from the conference venue. For directions to the venue using Google Maps, please use the following link: https://maps.app.goo.gl/LbXiBW6hDAs888R46

Please note: A shuttle service from the airport to the hotel is included in the conference fee. Delegates are encouraged to make use of this service.

 

Venue

Protea Hotel Stellenbosch and Conference Centre (Protea Hotel Stellenbosch and Conference Centre - Hotel With Pool)

Please note: A three-night stay at the Protea Hotel Stellenbosch, from check-in on 2 November to check-out on 5 November 2025, is included in the conference fee.

 

Protea Hotel by Marriott

Standard room type 3

 

Standard room - HR

 

Deluxe Room

 

 

Deluxe room - Lounge area

 

Dining area

 

Gym

 

 

Accommodations & Amenities

  • 181 rooms (including suites and apartment‑style units with kitchenettes, ideal for extended stays)
  • Features: complimentary Wi‑Fi, fitness centre, two outdoor pools (including semi‑Olympic and kiddie pools), children’s playground, and on‑site laundry & room service.

 

Dining

  • Cultivar Restaurant: breakfast buffet, light lunches, set-menu dinners in a family‑friendly atmosphere.
  • Die Wingerd: casual à‑la‑carte dining with vineyard or poolside views expedia.com+3marriott.com+3cvent.com+3.

 

Conference & Event Facilities

  • Over 11,000 ft² (≈1,020 m²) of flexible event space featuring a large Magnifica ballroom (up to 400 guests) and 5 breakout rooms, equipped with high-speed Wi‑Fi and advanced AV tech.
  • Full-service event planning, catering services, and preferential room rates for booking 10+ rooms.

 

Environment & Sustainability

  • Situated amid vineyards and mountain ranges near the De Zalze Golf Estate.
  • The hotel uses solar energy and features eco-friendly policies.

 

In summary, the Protea Hotel by Marriott in Stellenbosch offers a comprehensive conference-ready venue with comfortable lodging, diverse amenities, flexible event spaces for up to 400 guests, and sustainable operations—all set in the scenic Cape Winelands, just outside Cape Town.

 

Visas

Requirements for visitor’s visas differ from country to country (see current list below) and the requirements are subject to change. As each application is treated as an individual case and you should make enquiries with your nearest South African mission or consulate to see whether you are required to apply for a visa.

List of countries exempt from South African Visas for visits up to 90 days:

African Union Laissez Passer, Andorra, Argentina, Australia, Austria, Belgium, Botswana, Brazil, Canada, Chile, Czech Republic, Denmark, Ecuador, Finland, France, Germany, Greece, Iceland, Ireland, Israel, Italy, Jamaica, Japan, Liechtenstein, Luxemburg, Malta, Monaco, Namibia, Netherlands, New Zealand, Norway, Panama, Paraguay​, Portugal, San Marino, Singapore, Spain, St Vincent & the Grenadines, Sweden, Switzerland, Tanzania, Trinidad & Tobago, United Kingdom of Great Britain and Northern Ireland, British Islands Bailiwick of Guernsey and Jersey, Isle of Man. British Oversees Territories, United States of America, Uruguay, Venezuela, Zambia, Zimbabwe.

 

Information regarding South African electrical outlets

The South African electricity supply has the following ratings - 250 Volt earthed, 13 Ampere and maximum appliance power of 3,600 Watts. South African round 3-Pin plugs are required if you wish to bring electrical appliances along with you. Plug adapters can be purchased before travelling to South Africa or they are readily available at the Airports and stores across South Africa.

 

Weather

Late October in Stellenbosch offers pleasant spring weather—comfortably warm days and cool nights. It's generally dry, with occasional rain showers. Expect mostly sunny days, with roughly 10 hours of sunshine, and a UV index that calls for serious sun care (hat, sunscreen)

Keep tabs on the weather by following our daily weather update: Stellenbosch, Western Cape, South Africa Weather Forecast | AccuWeather

 

Other local attractions

  • Cape Town Travel: The official guide to Cape Town, offering inspiration on top attractions, activities, events, and travel tips.

  • Cape Tourism: A comprehensive visitor resource featuring things to do, places to stay, and local travel advice for Cape Town and surrounds.

  • Visit Stellenbosch: The official tourism portal for Stellenbosch, showcasing wine routes, experiences, and accommodation.

  • Stellenbosch Tourism: A visitor-friendly site highlighting local tours, restaurants, events, and getaway ideas in Stellenbosch.

  • Visit-Stellenbosch.com: A practical site with listings of attractions, wineries, and activities to help you plan your visit.

Delegates are encouraged to explore these websites to discover local attractions, cultural sites, dining options, and activities in both Cape Town and Stellenbosch. These platforms provide helpful information to make the most of your stay during the conference.